Overview

AES Nepal 2018 :: April 4 to 9 :: Nagarkot, KTM Valley, Nepal

Asian Enduro Series - NEPAL is back! The third edition of the race looks faster, fiercer and bigger. Gnarly invites mountain bikers all across the globe to the thrilling race along the laps of the Himalayas. It’s pedal power this time! We will have 8 Special Stages for 2018.
Name of Race Asian Enduro Series – Nepal 2018
Dates April 4 to 9, 2018
Location Nagarkot Hills, Kathmandu, Nepal
Organized by Gnarly
Registration www.gnarlymtb.com/aes
FB Event Page www.gnarlymtb.com/fb
Contact shyamlimbu13@gmail.com / anuj.d.adhikary@gmail.com

Trails

The Asian Enduro Series will take place in Nagarkot which is about 35km away from the airport in Kathmandu. With the highest point at 2,100m above sea level, participants get to flow down the amazing single tracks through the forest. The final race will divided into 8 stages in 2 race days.

(Full race course details and map will be released a few days before the race in order to avoid any undue advantage to local riders.)

Categories, Prizes and Participants

Men Elite Advanced male riders, 18 years old or above – claimant for the Asian Enduro title
Master A Male riders, 30 – 39 years old – Aficionado
Master B Male riders, 40 – 49 years – Kenage
Master C Male riders, 50 and above – Legends
Women Advanced and recreational female riders, any age – Femenino
U18 Male, 17 years old and below – Prodigy

Schedule

April 4 :: International Arrival. Race registration and briefing

Our staff will welcome you at the Tribhuwan International Airport in Kathmandu upon your arrival and transfer you to the Hotel Shakti, Thamel on a private vehicle. We will then start the race registration and bibs distribution at Outdoor Education Centre, Thamel followed by refreshment. We drive to Nagarkot by 5:00PM. You will be allotted respected rooms at Hotel Country Villa, Nagarkot. Welcome Dinner will be served to all by 7:00 PM.  

April 5 :: Official Practice Day 1

After breakfast, shuttle will be waiting for you in front of the hotel. Please make sure you are at the door by 7:45AM. Today, tracks SS1-SS5. will be open. Official race tracks will be closed by 3:30PM. Please make sure that no one will be allowed to ride on the official race tracks hereafter. The shuttle service will be available throughout the training period. All participants will be given packed lunch before heading off for practice. Shuttle service available throughout the training session.
0700 Breakfast
0745 Shuttle Ready
1530 Race tracks closed
1900 Dinner
Note: We will have one emergency back up vehicle for practice rounds. No participants can use shuttle service without notification to AES representatives. We won’t have our medical team on duty on the trails during practice. So, please make sure you ride safely and not take any unnecessary risks on technical parts. Pedal power!  

April 6 :: Official Practice Day 2 & Opening Ceremony

After breakfast, the shuttle will be waiting for you to drop you off for SS6-SS8. The shuttle will be available throughout the day like first day. Please make sure you have taken packed lunch before you head out. All participants head back to the official hotel for race briefing and opening ceremony. Any participant not present during the official briefing will not be able to participate in the race. Please take this seriously. Shuttle service available throughout the training session. NOTE: Please have your bikes checked by our official. You will need a sticker of approval in your bike at the start gate tomorrow. This will be give to you during official registration on day 1.
0700 Breakfast
0745 Drive to the start point for SS6-SS8
1530 Official race track closed
1630 Official Opening ceremony and race briefing followed by timing chips distribution
1800 Dinner
 

April 7 :: Race Day 1 SS1-SS5

Make sure you have breakfast on time. The details of the race will be available on the notice board of the hotel lobby. Make sure you have a copy of the details with you as well. Your start time will be mentioned on the sheet of paper pasted on the notice board. Not following the program might even disqualify you from the entire race. We will have 4 Special stages today. PEDAL POWER!
0700 Breakfast
0745 Pedal to start point
0945 SS1 starts
1500 Pedal back to the official hotel to the finish line
1900 Dinner
 

April 8 :: Race Day 2 SS6-SS8

Today is the final race day for Asian Enduro Series 2018. The details of the race will be available on the notice board like yesterday at the hotel lobby. Good luck with the race people! PEDAL POWER!
0700 Breakfast
0745 Pedal to start of SS6
0945 SS6 begins
1400 Participants pedal back to the finish line
1700 Award Ceremony
1830 After party
 

April 9 Drive to Kathmandu and International departure

AES representative will drop you off to the airport after breakfast for departure. There are optional mountain bike trips, mountain flights or event biking in the high Himalayas after the AES event. Trip extensions include: Mustang Mountain Biking (7 days), Kathmandu Valley Mountain Biking (4 days) and Poon Hill Trek (6 days). This itinerary is subject to change depending on the number of participants and local conditions.

Prices

Race Entry Fees

Price per person to participate in the race is USD 79

Full Race Package US$699

For participants who would like to have Gnarly take care of their transportation (airport – hotel – race venue – airport), hotel and meals, Gnarly provides a race logistics package. Price per person for AES Race Package: Prices provided herein are valid for booking confirmations made for Asian Enduro Series (AES, Nepal) only. Race logistics package excludes AES Race fee of USD 79. Race Logistics Package Includes:
  • All ground transportation by private vehicle in Kathmandu during AES 2018 including airport pick-up/drop off, transfer to race location, baggage and bike transport, shuttle service for 2 practice days and race days according to the rule
  • Packed lunch, Dinner, water and energy bars during race days
  • Lunch on the day of arrival excluded
  • Hotels in twin sharing basis on BB Plan (USD 35 for single room option)
  • Care and attention of professional medical personnel during race days
  • Mechanic available in hotel premises
  • All regional permits
  • Registration pack
  • Entry to after event party (Live music performance)
  • Bar bills excluded
  • Closing ceremony dinner
Race Logistics Package Excludes:
  • AES race fees (USD 79)
  • International airfare and airport departure tax
  • Travel insurance covering medical treatment and evacuation by ground and air
  • Nepal entry visa, obtained upon arrival at the Tribhuwan International Airport in Kathmandu Mountain bike, equipment and attire
  • Items of personal nature like laundry, communication and bar bill
  • Tips for biking staff and driver. (Tipping is appreciated)
  • Other expenses not mentioned in the Price Includes section
Single supplementary: USD 35 per person per day

Payment Options

Payment can be made through wire transfer with the following details (to Anuj Dhoj Adhikary):
Name of Bank LAXMI BANK LTD.
Address PULCHOWK, LALITPUR, NEPAL
Account Name ANUJ DHOJ ADHIKARY
Swift Code LXBLNPKA
Account Number 00724291528
Branch PULCHOWK
Country NEPAL
  Or if you wish to send it through Western Union money transfer (to Shyam Gyan Limbu):
Name SHYAM GYAN LIMBU
Address NAKHIPOT, LALITPUR, NEPAL
Phone +977 980 3661496
ID proof CITIZENSHIP CARD
 
 

Cancellation/Refund policy

Cancellation by Participant All cancellations have to be made in writing and send by email to mail@gnarlymtb.com to GNARLY Pvt. Ltd. Cancellation assessments will be calculated on the day by GNARLY Pvt. Ltd. receives your notification.
  • 90 +days prior to the event: Cancellation charge will be 25% of the total amount
  • 60 +days prior to the event: Cancellation charge will be 50% of the total amount
  • 30 + days prior to the event: Cancellation charge will be 100% of the total cost of the event
Cancellation by the organizer Gnarly Pvt. Ltd. reserves the right to cancel the event if the minimum number of participants for the Trip is not fulfilled or due to any other reason. In such case, refund of payments received by Gnarly shall be returned in full. Please note that once events are scheduled, cancellation by us are extremely rare.

Frequently Asked Questions

It is highly recommended you do, but you can hire in Kathmandu as well.
Yes, the first two days of the event are practice days.
No. If you wish to buy AES package, you must make all payments in full before a month of the event date to confirm. This will enable us to make the best arrangements while you are in Nepal for the race. We want to provide you with the best!
Yes, a Gnarly representative will be present to pick you up. All transfers to and from hotel and airport will be in private vehicles.
You will be staying in a 3-star hotel in Kathmandu, and a boutique resort called Hotel Country Villa on Nagarkot hilltop, near the startline of the race. Official hotel will have wifi facility.
We have made the race more challenging this year by popular demand, and have not included shuttle services. All riders would have to pedal up from the end of one stage to the start of another. Participants’ private vehicles will also not be allowed. So stay fit, people! It’s all pedal power this time! No shuttle service during practice as well. We will only provide shuttle from the end of SS7 back to the hotel.
We have a special Mustang Enduro Trip designed just for you! After AES race, embark on a 7-day biking trip to the high Himalayan deserts of Mustang, Nepal. The trails are perfect for enduro riding and you will be able to experience pristine and exotic cultures of Nepal. The trip will be organized and guided by experienced crew of Gnarly. For more details: www.enduro.asia/nepal2017/mustang
We can arrange bike rides in and around Kathmandu valley for you, varying in riding style and days.
Kathmandu is a bustling city and is rich in culture and history. There are quite a few places to go sightseeing, food to taste and ancient alleys to explore. We will gladly organize a sightseeing trip for your loved ones who’re tagging along with you to Nepal. We can arrange for them to head to Nagarkot to see you race on both practice and race days (April 6 to 9) or just race days (April 8 and 9). A longer trip outside the valley can also be designed, as required.
We have direct flights from KL, Singapore, Hk, Thailand, Dubai, Abu Dahbi, Qatar. Yes, tourists can acquire visa on arrival.